Features

Everything Next Boards does, in one page. Each section ends with a link to the guide that explains it step by step.

Boards

• Unlimited boards, started blank or from a template: Kanban, Scrum, Bug tracker, Content calendar, Personal.
• Star the boards you use most; find the others under Recently viewed, by search, or with the board switcher (b).
• Backgrounds: colours, gradients or your own image.
• Duplicate a board with or without its cards and members. Archive it when it is finished, restore it later.

Guide: Boards

Workspaces

• Group boards by team, department or client, each workspace with its own admins and members.
• Three levels of visibility per board: Private, Workspace, Public.
• A switcher in the header narrows the boards page, My Tasks, the Planner and the Dashboard to one workspace.

Guide: Workspaces

Kanban board

• Drag cards between stages and stages along the board. Changes are saved as you drop.
• WIP limits per stage, with a warning colour when a stage is full.
• Filter by text, label, member, due date and custom field; hide or highlight. The address keeps the filter, so a link shows the same view.
• A dock opens your Inbox and Planner beside the board for dragging cards across.
• Board activity log, card aging, card numbers.

Guide: The Kanban board

Cards

• Title, Markdown description, priority, start and due dates, due reminders, several assignees, watchers, coloured labels, a cover.
• Checklists whose items can each have an assignee and a due date, and can be turned into cards.
• Attachments by upload, drag-and-drop or paste.
• Comments with @mentions and emoji reactions, next to the card's full history.
• Card templates, and mirrors that show one card on a second board.

Guide: Cards

Custom fields

• Text, number, date, checkbox and dropdown fields, defined per board.
• Shown on the card front, as columns in the List view and as filters.

Guide: Custom fields

List, Calendar and Roadmap

• List: every card in a sortable table, with bulk actions on the selected rows.
• Calendar: cards on their due dates in month, week or agenda layout; drag to reschedule.
• Roadmap: bars from start date to due date, by week, month or quarter.

Guide: List, Calendar and Roadmap views

Inbox

• A private list per user for things not sorted yet.
• Add from any page with one key, send a card there from a board, or forward an e-mail to your private address.

Guide: Inbox

Planner

• Your own day and week calendar of time blocks.
• Drag cards onto it from a board, your Inbox or the To plan list. Blocks are private.

Guide: Planner

My Tasks and the calendar feed

• Every card and checklist item assigned to you, across all boards, grouped by due date.
• A private calendar address for Google Calendar, Outlook and Apple Calendar.

Guide: My Tasks and the calendar feed

Automation

• Rules that act when a card is added, moved, completed, labelled or due soon.
• Buttons on cards and on the board that run a set of actions on demand.
• Commands that run every day or every week.
• A log of what ran.

Guide: Automation

Notifications and e-mail

• In-app notifications and e-mails for assignments, mentions, comments, moves, completions and due dates.
• Each user chooses per event, and between instant e-mails and a daily digest.
• Due reminders per card, with defaults per board and per site.

Guide: Notifications and e-mail

Dashboard and reports

• Dashboard: your work today, starred boards, recent activity.
• Reports: throughput, cards by stage, label usage, member workload, due-date overview; CSV export and print.

Guide: Dashboard and reports

Import and export

• A whole board as JSON, to back up or move to another site.
• Cards as CSV, out to a spreadsheet and back in with a preview and a per-row report.

Guide: Import and export

Keyboard shortcuts and search

• Single-key shortcuts for the common actions, and ? to list them.
• Ctrl+K searches workspaces, boards and cards; #12 jumps to a card by number.

Guide: Keyboard shortcuts and quick search

Phones and offline

• A dedicated phone app with five tabs and three board layouts.
• Optional: install it as an app and keep working without a connection.

Guides: Phone app, Offline use and the installable app

Access and administration

• Board roles (admin, member, observer), workspace roles, and site-wide roles assignable to users or Joomla groups.
• Works in the administrator and on the site; frontend users need no backend access.
• An App Manager to switch off what you do not use, and site settings for defaults and limits.
• Light and dark themes that follow Joomla. Every text is translatable through Joomla's language files.
• Dates and times in each user's own time zone.

Guides: Access and permissions, Frontend access, App Manager, Settings, Time zones